Built for real yacht finance workflows
Yacht finance, finally organized.
PearlCount helps captains, owners, managers, and accountants turn scattered receipts, APA records, budgets, approvals, and reports into one secure AI-assisted finance workspace.
The real problem
The charter ends. The finance chaos starts.
14 receipts in the camera roll. 3 unexplained charges. A broker waiting on the APA closeout in 48 hours.
Before PearlCount
Receipt photo — no supplier context
“Fuel receipt from yesterday?”
Invoice attached — missing category
Camera roll — 14 photos, untagged
Spreadsheet row — receipt needed
Card charge — unclear purpose
PearlCount organizes it
Clean expense record
✓ Reviewed
Port fuel services
€2,006.47
Date
8 Jun 2026
Supplier
Port fuel services
Category
Charter fuel
Payment method
APA card
Charter
Mediterranean Family Charter
Linked document
Receipt attached
APA-ready
Receipt attached
Owner report ready
Ready for APA closeout and owner reporting.
Receipts scattered everywhere
WhatsApp images, email attachments, paper receipts, and camera rolls make it hard to know what is complete.
APA closeouts take too long
Charter expenses, receipt evidence, missing documents, and broker-ready reports are difficult to reconcile manually.
Unclear for everyone
Owners and accountants get guesses, not answers.
PearlCount turns scattered finance records into one clean, reviewable vessel workspace.
AI-assisted, not AI-replaced
Receipt data extracted for review in seconds.
PearlCount helps read receipts and suggest supplier, date, amount, VAT, currency, and category details — while keeping captains and managers in control before records are finalized.
Auto selects receipt
Review before saving — AI suggests the details, then the captain or manager reviews and confirms.
Extracted fields ready to save
Supplier, date, amount, category, and payment details are pre-filled for fast review.
AI helps with the admin. You approve the record.
Receipt OCR
Supplier detection
VAT extraction
Currency detection
Category suggestions
Payment context
Missing receipt flags
Product
Everything yacht finance needs in one workspace.
PearlCount keeps daily vessel spending, charter APA, receipts, budgets, approvals, and reports organized from capture to export.
Expense tracking
Track vessel, charter, owner, crew, yard, and card expenses in one organized ledger.
Receipt storage
Keep receipts, invoices, proofs of payment, and supporting documents attached to the right records.
AI receipt extraction
Extract supplier, date, amount, VAT, currency, and category suggestions from receipts for review.
Charter APA
Track APA received, spend, remaining balance, missing receipts, and closeout readiness.
Budgets
Compare actual spend against monthly budgets and category limits.
Approvals
Route expenses through approval workflows so owners and managers can review key spend.
Owner reports
Prepare cleaner owner summaries with spend, categories, receipts, and budget context.
Accountant exports
Export structured records with documents and context for accounting review.
Payment methods
Organize expenses by card, cash, bank transfer, owner payment, crew payment, or vessel account.
Roles and permissions
Give captains, owners, managers, crew, accountants, and viewers role-appropriate access.
Missing receipt control
Spot missing receipts before APA closeouts, monthly reports, or accountant handoffs.
Vessel workspace
Keep each yacht’s finance data separated by vessel, charter, category, period, and user role.
CHARTER / APA WORKFLOW
Charter finances without the APA scramble.
Track APA balances, charter expenses, missing receipts, supporting documents, and closeout readiness in one organized workspace.
Everything needed for APA tracking and charter closeout — in one place.
Monitor APA spend in real time
See how much has been received, spent, and what remains before closeout becomes urgent.
Catch missing receipts early
Spot missing receipts before the broker asks, so your team avoids the last-minute scramble.
Keep charter records connected
Expenses, notes, photos, receipts, and APA reporting stay tied to the right charter period.
See PearlCount in action.
A calm walkthrough of how PearlCount brings expenses, receipts, AI-assisted extraction, APA reporting, budgets, and exports into one organized yacht finance workspace.
Dashboard → Expenses → AI receipt extraction → APA reports → Budgets → Reports
Built for everyone responsible for the vessel’s financial picture.
PearlCount keeps operational details close to the people who know them, while giving owners, managers, and finance teams the oversight they need.
Captains
Reduce receipt admin, organize APA activity, and prepare cleaner monthly records without spreadsheet chaos.
Yacht owners
Understand vessel spend, budget pressure, and reporting status through a calm finance workspace.
Yacht managers
Coordinate expenses, reports, users, vessels, and accountant handoff with consistent structure.
Accountants
Receive better documents, context, categories, and exportable records for review.
Charter operations
Keep charter APA, closeouts, receipts, and owner/broker reporting easier to reconcile.
Security & Data Protection
Protected yacht finance data, built around each vessel.
PearlCount is designed for sensitive yacht finance workflows — receipts, invoices, APA records, budgets, approvals, owner reports, and accounting documents — with secure access, private document handling, and reviewable AI assistance.
Encrypted connections
All data is protected in transit using HTTPS/TLS, helping keep account activity, finance records, and document access secure while moving between your browser and PearlCount.
Encrypted at rest
PearlCount stores data on Supabase, where database and storage infrastructure provide platform-level encryption at rest.
Private document storage
Receipts, invoices, proofs of payment, and supporting documents are stored in private cloud storage, not public folders.
Time-limited secure links
Receipt and document files are accessed through authorized, time-limited signed links rather than permanent public URLs.
Vessel-based access
PearlCount is organized around vessels. Users only see the vessels and records they have been granted access to.
Role-based permissions
Owners, captains, managers, accountants, approvers, crew, and viewers can have different access depending on their role.
AI assistance you control.
PearlCount can use AI to read receipts and suggest supplier, date, amount, VAT, currency, and category details. Suggestions are shown for review before records are finalized.
Reviewable AI suggestions
Private document storage
Vessel-based permissions
Admin-only tools restricted
Sensitive tokens not written to logs
Time-limited document links
PearlCount is currently in early access. Security, privacy, access control, and operating practices will continue to mature as the product develops.
Early user feedback.
PearlCount is being shaped with feedback from yacht crew, captains, owners, and management teams who deal with real vessel finance workflows.
★★★★★
“PearlCount brings simplicity and accountant-level structure into one place. It makes receipts, APA tracking, and reporting much easier to keep organized during busy charter operations.”
Chene — Chief Stewardess & Charter Accountant
★★★★★
“A clean, organized app that gives captains a much better way to manage expenses, receipts, and reporting without relying on scattered messages and spreadsheets.”
Jeffrey — Captain, 40m yacht
★★★★★
“PearlCount gives much clearer visibility over budgets, approvals, and vessel expenses. It is exactly the kind of structure yacht management teams need.”
Amanda — Yacht Manager
★★★★★
“I work with software products for a living. PearlCount is well put together, easy to understand, and exactly the kind of system I wanted to see running the finance side of the boat.”
John — Owner, 30m Riva
Feedback from early yacht-industry users helping shape PearlCount during early access.
Free during early access.
PearlCount is currently onboarding selected captains, yachts, and management teams for free while the product is refined around real yacht finance workflows.
Designed to reduce hours of manual receipt chasing, APA reconciliation, spreadsheet cleanup, and owner/accountant reporting every month.
Early Access
Free
during early access
For selected captains, private yachts, and yacht managers during the early-access period.
Apply for Early Access
Founding Plan
Expected
from €39/month per vessel
Founding pricing is expected to start from around €39/month per vessel once paid subscriptions launch.
Request Access
Management / Fleet
Custom
custom setup
For yacht managers, family offices, and multi-vessel operations that need more users, vessels, reporting structure, and onboarding support.
Contact Us
Early access is currently free for selected users. Once the product is ready for paid subscriptions, PearlCount expects founding pricing to start from around €39/month per vessel. Final pricing may depend on vessel size, number of users, number of vessels, AI usage, and reporting needs.
Early access
Request PearlCount early access.
Tell us about your yacht or management operation and we’ll help you find the right PearlCount setup.
• Secure, private onboarding
• Vessel-first setup
• Built for finance teams and crew